Staying competitive as a digital advertising agency means having the right tools to back you up.
However, finding such solutions can be overwhelming, especially when almost every other tool claims to be “the best.” You’re left wondering which of them really lives up to the hype and if it’s even worth investing in.
To make life (and work) easier, we’ve rounded up the top nine digital advertising software solutions that agencies are loving this year.
9 Best Digital Advertising Agency Software Solutions
“An advertising agency’s secret weapon? Tools that let the team focus on what they do best—creating campaigns that make clients sit up and take notice.”
Be it for project management or better communication. Below we’ve reviewed the top picks that are helping agencies run their operations smoothly in 2025:
Splento.com
You’re probably wondering why we’ve mentioned an on-demand photography and videography provider on this list.
But hear us out: photos and videos are the lifeblood of advertising. And when it comes to advertising agencies, they’re constantly running low on in-house resources to create high-quality, custom visuals at scale.
This is where Splento comes in. It connects you with professional photographers and videographers worldwide.
And you know what the best part about Splento is? That it is not a marketplace. So, you can rest assured that whoever you’re working with is among the top 1% of professionals in your area/city/country.
Key Features:
- On-demand professional network
- AI-generated headshots
- Corporate event coverage
- Food photography app
Ahsuite
Ahsuite solves a key pain point for digital ad agencies: seamless, organized client communication.
Imagine a space where clients can log in, see their project’s status, review files, approve deliverables, and leave feedback—that is what Ahsuite offers you.
In fact, it includes client-friendly tools like embeds where you can share all kinds of applications with your clients within an instant. These include Microsoft Office, Google Workspace, Google Calendar, Google Maps, YouTube, Airtable, etc.
You can also create a work journal with timestamped records to keep track of changes, work done, and notes taken.
Key Features:
- Private, branded client portals
- Task-specific permissions
- 265-bit encryption
Pros:
- Built-in feedback and collaboration tools
- Mobile-friendly access
- Easy to use and set up
Cons:
- Lacks some advanced project management features
- Ahsuite doesn’t offer as many automation options.
Monday.com
At first glance, Monday.com might seem like any other project management tool, but it’s so much more than that!
For instance, it has plenty of built-in project boards that you can customize within seconds and get the ball rolling. But you can also easily build a new project board from scratch, add stages, create subitems, assign tasks to your team, and track progress down to each one of them.
In addition to this, Monday.com allows you to connect your project boards with other tools you use (such as Slack), and create or add automation for efficiency.
But this is where this solution truly stands out from the crowd: you can visualize different aspects of your project with the Board Views feature. For example, you can use the Gannt chart to track milestones or visualize the effort of each team member for the project using the Workload View.
Emma Williams, Founder of London-based SEO agency Seene says, “As a marketing agency, staying organized and ensuring seamless collaboration across teams is essential. Monday.com has been a game-changer for us. The platform’s flexibility allows us to manage multiple campaigns simultaneously, track progress in real time, and easily adjust priorities. With everything in one place, communication flows smoothly, and we can deliver results faster. It’s not just a tool, it’s a strategic asset that keeps our agency running efficiently.”
Key Features:
- Custom automations
- Client-accessible dashboards
- Time tracking & budgeting
- Ready-made templates
- 200+ integrations and apps
Pros:
- Easy customization to fit specific client or project requirements
- Scalability for teams of all sizes
Cons:
- Adding more team members increases your subscription costs.
- While the interface is intuitive, some agencies and clients might need some time to onboard because of so many customizable features.
Kantata
First things first: Kantata is a platform that is designed specifically for agencies and firms, and not individuals.
Right from meeting client requirements to managing your team members, Kantata empowers you with a broad range of capabilities so that you can deliver results without getting lost in the chaos.
Key Features:
- Resource management
- Financial management
- Project management
- Collaboration & feedback
- Business intelligence
- Integrations & workflows
Pros:
- You can create custom, detailed reports to present insights to their clients.
- It’s an all-in-one solution that helps you manage the entire professional services lifecycle.
Cons:
- The pricing can be on the higher end for smaller agencies.
- The setup can be overwhelming for new users.
Screendragon
For agencies managing multi-layered campaigns with strict branding requirements, Screendragon is a game-changer.
Its workflow automation goes beyond standard task assignments, enabling agencies to automate entire creative processes, from briefing to final delivery!
Screendragon also offers integrated budgeting tools so that you get a real-time view of expenses. And to top it all off, it also allows you to strategically allocate talent, track hours, and prevent team burnout on long campaigns.
Key Features:
- Advanced workflow automation
- Budget tracking and financial reporting
- Resource and capacity management
Pros:
- Ideal for agencies that manage high-volume creative work
- 1000+ integrations
- Sends out automated reports
Cons:
- Screendragon’s premium pricing can be a hurdle for smaller agencies.
Accelo
Accelo is the tool agencies don’t know they need—until they try it. It’s a professional services automation (PSA) software that connects every element of an agency’s workflow into one seamless process.
For starters, every minute logged by your team is tracked and tied to specific clients, allowing for accurate billing and time management insights.
Its real-time client interaction history is another asset. Any conversation, email, or service request gets automatically stored in the CRM, which makes it a breeze for your team to stay updated on each client’s needs.
In essence, Accelo combines CRM, project tracking, and billing into a single, smart, automated platform built for the multitasking life of agency teams.
Key Features:
- Time tracking directly tied to billing
- Real-time client communication history in Accelo’s CRM
- Automated billing for improved cash flow
- Manage retainer clients and recurring work effortlessly
Pros:
- Handles CRM, project, and billing in one place
- Robust automation capabilities to make agency work simple and more efficient
Cons:
- Larger agencies may find it restrictive to adapt to big teams.
Bonsai Agency Software
For agencies that don’t need bulky software but still want comprehensive project and client management features, Bonsai’s simplicity and efficiency hit the mark.
The tool essentially covers three major aspects: client management, project management, and financial management.
You can collaborate on tasks with clients, add subtasks within subtasks, mark time as billed or unbilled, add tax rates to proposals, and do a lot more with Bonsai!
However, its uniqueness lies in its simple yet intuitive interface which is not cluttered with elements. As a result, your team as well as clients can onboard pretty quickly, without a steep learning curve.
Besides this, Bonsai is also popular for continuously releasing new features to keep things lightweight and more efficient.
Key Features:
- Customizable contract templates with e-signatures
- Automated invoicing and expense tracking
- Proposal tracking and notifications
- Time tracking integrated with billing
- Client communication and project overview dashboards
Pros:
- Ideal for agencies that need essentials without complex features
- Built-in legal and proposal tools
- Real-time monitoring of key agency KPIs
Cons:
- Limited for larger agencies
- Advanced analytics and reporting features are missing
Hub Planner
Hub Planner is all about resource planning and managing projects, but all the way better and much simpler!
It mainly focuses on resource visibility—giving agencies a complete overview of who’s working on what, who’s available, and who might be at risk of burnout.
But that’s not all!
With its skill-matching feature, you can find the right team for your project without wasting time. You can request team members for projects, plan for global public holidays, and track all your fixed costs.
Key Features:
- Resource management
- Timesheets
- Capacity planning
- Skills matching
- Vacation & PTO
- Global public holidays
- Fixed costs
- Resource requesting
Pros:
- Gives you an exceptional overview of team schedules
- Helps prevent overbooking and prepare for future workload
Cons:
- Mainly focused on resource planning
FunctionFox
FunctionFox is another solution that creative agencies turn to when they need rock-solid project tracking and time management. Backed by creative experts, FunctionFox provides a real-time snapshot of your entire workload.
But it’s not just a time tracker—you can set automated alerts, manage retainer budgets as well as hourly/fixed rates, schedule projects your way, and allocate work to the right person (every single time).
Moreover, you can access built-in reports (or customize your own), manually track time or use a timer, monitor project budgets, as well as manage agency retainers effortlessly.
Key Features:
- Time tracking
- Budget & billing
- Retainers
- Project management
- Resource management
- Reporting
Pros:
- Simple, no-clutter design
- User-friendly adoption
- The average support response time is less than an hour.
- Designed specifically for the creative industry
Cons:
- Agencies needing deeper collaboration and project management tools might find itlacking.
Onlineadmaker.com
First things first: First things first: OnlineAdMaker.com is a platform designed specifically for businesses and marketers looking to create ads effortlessly and professionally.
Right from designing professional ads to optimizing them for various platforms, OnlineAdMaker.com empowers you with a wide range of tools to enhance your advertising campaigns and maximize engagement.
Key Features:
- Drag-and-drop ad design tools
- Customizable ad templates
- Multi-platform ad optimization
- Real-time performance analytics
- Collaboration features for teams
- Integration with popular marketing tools
Pros:
- User-friendly interface makes it easy to create ads, even for beginners.
- Saves time with pre-designed templates tailored for different platforms.
Cons:
- Limited advanced customization options for experienced designers.
- Some premium features are only available in higher-priced plans.
Conclusion
If there’s one takeaway from this list, it’s that there’s no one-size-fits-all solution for digital advertising agencies.
Some tools excel in project management, others in resource planning, and a few offer all-in-one capabilities. The real trick is figuring out what gaps you need to fill and choosing the tools that fit (or adapt to) your workflow.
And while software can optimize processes, it might not handle every creative task, such as capturing high-quality visuals. That’s where Splento steps in, connecting you with top-tier photographers and videographers globally.
Get in touch today to book a professional photographer or videographer on demand!
Author Bio
Natasha Merchant:
I specialize in content marketing & I have been doing it for more than 6 years. I love creating content marketing maps for businesses. I have written content for various publication websites.
At present, I am helping SaaS to improve online visibility with the help of SEO, Content Marketing & Link Building.